Essential HR Forms & Templates Pack 2026

13 professionally formatted, ready-to-use HR forms and templates for Australian dental practices — 21 pages covering everyday HR administration from leave applications and sick leave through to exit interviews, disciplinary hearings, privacy compliance, and vaccination management. Version 3.0, April 2026. Simply replace [Your Practice Name] throughout and the forms are ready to use.

Every dental practice needs a consistent set of HR forms — for compliance, for documentation, and for protection when things go wrong. This pack gives you all 13 essential forms in one document, professionally formatted and ready to implement.

For general guidance only — seek qualified HR or legal advice for your specific circumstances before implementation.

✔ Fully editable Microsoft Word format — replace [Your Practice Name] throughout
✔ 21 pages — 13 complete forms and templates
✔ Updated for 2026 — includes Family & Domestic Violence Leave option and Right to Disconnect
✔ Covers leave, sick leave, disciplinary, grievance, exit, privacy, and vaccination management
✔ Instant digital download
✔ Single-practice licence

What's Included — 13 Forms & Templates:

1. Leave Application Form — all leave types with tick boxes including Family & Domestic Violence Leave (2026), employee acknowledgements (staffing levels, approval not automatic, no travel booked until approved), and manager sign-off.

2. Self-Certified Sick Leave Form — per-absence form covering description of sickness, dates, workplace accident question, and 3-day medical certificate reminder. Employee and PM sign-off.

3. Employee Medical History Form — confidential pre-employment medical history covering conditions, immunisation status (Hepatitis B, Diphtheria, Polio, Rubella, Tetanus, TB, Whooping Cough), allergies, long-term conditions, medications, and disability.

4. Employee Bank Account Form — payroll direct debit authorisation for up to two accounts with BSB, account number, and split percentage or fixed amount.

5. Exit Interview Form — 9 structured exit interview questions covering enjoyment, workload, training, team culture, fairness, reasons for leaving, and improvement suggestions. Includes outstanding pay and entitlements confirmation.

6. Invitation to Disciplinary Hearing — formal hearing invitation with allegations detail, date, time, venue, and right-to-be-accompanied notice.

7. Disciplinary Action / Warning Form — formal warning record covering level of action (Verbal Warning, Written Warning, Final Written Warning, Dismissal), improvement required, review date, and 5-day appeal right notice.

8. Grievance Hearing Form (Stage 2) — formal Stage 2 grievance submission form with grievance details and companion name.

9. Staff Satisfaction Survey — anonymous survey with open-ended questions covering enjoyment, workload, Right to Disconnect, and improvement suggestions.

10. Practice Privacy Compliance Checklist — 10-item annual privacy compliance checklist aligned to the Privacy Act 1988 and Australian Privacy Principles (APPs), with action, due date, and done columns.

11. Variation to Agreed Work Hours — formal hours variation record covering initial, temporary, and permanent variations with a day-by-day hours table including dentist column.

12. Employee Influenza Vaccination Refusal Letter — formal refusal letter with liability waiver and surgical restriction acknowledgement. Two-copy format (file + employee).

13. Vaccination Status Request — template letter to employee's GP requesting Hepatitis B vaccination response confirmation and immune status.

Bonus Templates: Organisational Chart template (customisable practice structure), Vision & Mission Statement template, and Voluntary Observation Agreement.