{"product_id":"end-of-day-cash-banking-sop-2026","title":"End-of-Day Cash \u0026 Banking SOP 2026","description":"\u003cp\u003e\u003cmeta charset=\"utf-8\"\u003e\u003cspan\u003eThe Complete Daily Reconciliation Procedure for Australian Dental Practices\u003c\/span\u003e\u003c\/p\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003eA daily end-of-day reconciliation is not just an administrative task — it is the practice's financial health check. Done correctly, it tells you what the practice collected today, whether the systems balance, whether there are any unexplained discrepancies, and whether the bank deposit matches what was taken in. Done inconsistently or not at all, it leaves the practice exposed to cash discrepancies, HICAPS errors, and financial blind spots that accumulate over time.\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003eThe \u003cstrong\u003eEnd-of-Day Cash \u0026amp; Banking SOP 2026\u003c\/strong\u003e is the complete daily reconciliation procedure for cash, EFTPOS, HICAPS, and Medicare payments in an Australian dental practice — with a 7-step reconciliation process, a discrepancy procedure, a ready-to-use Daily Balance Sheet template, and record retention guidance.\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e\u003cstrong\u003eThe SOP is structured across 4 parts:\u003c\/strong\u003e\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e\n\u003cstrong\u003ePart 1 — Why a Daily Reconciliation Matters\u003c\/strong\u003e The business case for a written, consistent end-of-day procedure — and the dual oversight principle: cash handling is a high-risk area for small businesses, and proper procedures protect both the practice and the staff member. Includes a clear payment type reference table covering cash, EFTPOS, HICAPS, Medicare\/CDBS, and account\/payment plan — what must balance for each.\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e\n\u003cstrong\u003ePart 2 — The 7-Step End-of-Day Reconciliation Procedure\u003c\/strong\u003e A complete, step-by-step reconciliation process to be followed every day the practice operates, without exception:\u003c\/div\u003e\n\u003c\/div\u003e\n\u003col\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003ePrint the PMS day report — the definitive record of what the system says was received\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eCount the cash — twice, in a private area, subtracting the float to get day's cash takings\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eSettle the EFTPOS terminal — print the settlement receipt and reconcile against the PMS\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eSettle and reconcile HICAPS — including handling of HICAPS rejections (which must be resolved on the day)\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eReconcile Medicare and CDBS claims — noting that Medicare payments arrive 1–2 business days after the claim\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eComplete the Daily Balance Sheet — single-page summary signed off by the FOC and reviewed by the PM\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003ePrepare and complete the banking — including the non-negotiable rule: do not leave large amounts of cash on the premises overnight\u003c\/li\u003e\n\u003c\/ol\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e\n\u003cstrong\u003ePart 3 — Discrepancy Procedure\u003c\/strong\u003e A clear, tiered response framework for every discrepancy level:\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cul\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003e±$0–$2.00: Record and monitor\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003e±$2.01–$10.00: Recount and recheck, notify PM if unresolved\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003e±$10.01–$50.00: Full investigation before banking, PM review required\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eAbove ±$50.00: Stop, notify PM immediately, do not bank until investigated, notify Practice Owner if cause cannot be identified\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003eIncludes the seven most common causes of discrepancies — almost always a training issue or process gap, not dishonesty.\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e\n\u003cstrong\u003ePart 4 — Daily Balance Sheet Template\u003c\/strong\u003e A ready-to-use Daily Balance Sheet covering all payment types, variance columns, float count, banking deposit amount, and signature blocks for the FOC and PM. Includes record retention guidance — retain all balance sheets, EFTPOS receipts, HICAPS reports, and bank deposit receipts for a minimum of 7 years.\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e\u003cstrong\u003eWho this is for:\u003c\/strong\u003e\u003c\/div\u003e\n\u003c\/div\u003e\n\u003cul\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003ePractice Managers responsible for financial oversight and daily reconciliation sign-off\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eFront Office Coordinators who complete the end-of-day reconciliation\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003ePractice Owners who want a written, auditable daily cash management procedure\u003c\/li\u003e\n\u003cli class=\"u-break-words ps-[2px] hide-loading-dot\"\u003eAny practice that currently reconciles inconsistently or has experienced unexplained cash discrepancies\u003c\/li\u003e\n\u003c\/ul\u003e\n\u003cdiv class=\"my-[1px]\"\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e📄 \u003cstrong\u003eFormat:\u003c\/strong\u003e 7-page editable Microsoft Word document (.docx) — fully customisable with your practice name and responsible person details; Daily Balance Sheet designed to be printed fresh each day or used as a recurring digital template\u003c\/div\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e⬇️ \u003cstrong\u003eInstant digital download\u003c\/strong\u003e — available immediately after purchase\u003c\/div\u003e\n\u003cdiv class=\"py-[3px] whitespace-pre-wrap u-break-words\"\u003e🦷 \u003cstrong\u003eBuilt for Australian dental practices\u003c\/strong\u003e — covers HICAPS, Medicare Online Claiming, and CDBS\u003c\/div\u003e\n\u003c\/div\u003e","brand":"Resolve Dental Consultancy","offers":[{"title":"Default Title","offer_id":53830403785068,"sku":null,"price":29.0,"currency_code":"AUD","in_stock":true}],"thumbnail_url":"\/\/cdn.shopify.com\/s\/files\/1\/0988\/9657\/6876\/files\/lifestyle_manager_laptop_review_2e1250e7-2757-4585-af2b-66853b222868.jpg?v=1780299272","url":"https:\/\/www.resolvedentalconsultancy.com.au\/products\/end-of-day-cash-banking-sop-2026","provider":"Resolve Dental Consultancy","version":"1.0","type":"link"}